Instructions for freshmen & Erasmus+ students

17.07.2020

Instructions for freshmen & Erasmus+ students of the Medical University of Gdańsk – academic year 2020-2021

1. According to the guidelines for the academic year 2020/21 courses offered at the MUG will be organised in the on-campus in-class mode, with the strict safety measures and restrictions such as keeping safe distance during the courses, limited number of students in one classroom/lecture hall and strict sanitary regime (disinfection, protection masks, etc.);
   
   
2. Courses (lectures) with higher number of students enrolled will be held in on-line mode for all students;
   
   
3. Courses (lectures) with lower number of students enrolled, as well as seminars and tutorials will be held in class (distancing and sanitary restrictions will apply);
   
   
4. Should the implementation of social distancing measures prove to be a challenge, students will be divided into smaller groups to ensure maximum safety;
   
   
5. Some on-line courses might be recorded and kept for limited number of days available to students.
   
   
6. On-line classes shall be conducted by the means of university educational platforms, available only to registered students, enabling stable and safe work. In addition, widely effective international audio conferencing software shall be used.
   
   
7. Free access to internal internet network in university buildings (eduroam) as well as, wired, broadband network in student dormitories is provided. If a student wants to connect to the dorm WiFi she/he must obtain a router. Peripheral devices (computers) must be provided by the user. We recommend dedicated devices (computers, laptops) equipped with an audio-visual system (camera and microphone).
   
   
8. Please be aware that in order to prevent spread of coronavirus, all administrative staff is available to students only by phone and email, please find all essential contact details enclosed.
   
   
9. Orientation Week for International Students will be conducted exclusively online.
   
   OW activities which require direct in-person presence will be postponed – in particular, integration meetings and mandatory preventive examinations.
   https://admission.mug.edu.pl/61152.html
   
   
10. We strongly recommend that the international students arrive earlier to take a voluntary self-quarantine for 10 days before coming to the campus (before the beginning of the academic year)* in order to minimise possible risks of virus transmission; students who attend to stay in University Dorms are asked to stay outside the university area during self-quarantine.
    
    
11. Students of the Medical University of Gdańsk can be accommodated in the Student Dormitories located at Student Campus on the regular basis. However, due to the threat of the spread of SARS-CoV-2 we encourage students to rent a flat with separate bathroom and kitchen from the private real estate market. For those students who would like to rent apartment in the city please contact Accommodation For Students www.e-afs.com, E-mail: contact@e-afs.com
    
    
12. If students decide to buy a plane ticket, it is highly recommended to purchase a refundable option and travel insurance, which will cover cancellations due to COVID-19.
    
    
13. Students should be aware of cancelation conditions before signing a housing contract;
    Housing contract may be supplemented in accordance with the authorities’ regulations issued on an ongoing basis. https://admission.mug.edu.pl/attachment/attachment/37556/zal_nr_1_do_z6719_umowa_z_DS.pdf
    
    
14. For students who require a student visa: some Polish embassies and consulates might limit or suspend processing of visas due to the spread of SARS-CoV-2, hence the duration of the visa issue process could take longer than usual – we strongly recommend to apply for visa well in advance. It should be emphasised that the issuing of a visa depends on the documented grounds for continuing education (secondary school certificate and confirmation that it entitles to university education). Only after submitting such a document, it will it be possible to issue an admission certificate, which is the basis for applying for a visa.
    
    
15. After accepting the candidate, the MUG Admissions Office issues documents confirming the admission necessary to apply for a visa. Also, at the request of the Embassy/Consulate, the MUG Admissions Office confirms the authenticity of the above documents. Scheduling the date of obtaining the visa, as well as keeping track of the whole visa application process is the student’s own responsibility. Assistance may be provided by recruitment agencies cooperating with the MUG – direct contact with the agency is recommended.
    
    After arriving in Poland – help with residence and visa matters is provided by the university representative at the Welcome Point
    
    
16. If you are an EU citizen, you can enter Poland on the basis of your ID document (or other valid document certifying identity and citizenship). For stays exceeding 3 months there is the obligation to Registering the Residence in Pomeranian Voivodship Office in Gdańsk: (free of charge)
    
    
17. We would like to remind you about the obligatory insurance coverage (including the costs of treatment in case of the hospitalisation). For new incoming students : https://admission.mug.edu.pl/61151.html
    
    For Erasmus students: Emergency Insurance certificates (European Health Insurance Card (EHIC) or a Provisional Replacement Certificate of the EHIC. Primary healthcare (PHC)
    
    
18. All our preparations and organizational plans for the Autumn semester are ultimately dependent on governmental policy pertaining to COVID-19 pandemic. In case of, hopefully unlikely, event that Polish government will introduce additional restrictions (i.e. suspend international cross-border traffic, suspend/limit functioning of public institutions, universities, etc.), We will inform you immediately of any changes should they occur.
    
    
19. Due to the ever-changing global epidemiological situation, we cannot predict what the future brings, it is still possible that some changes might happen regarding teaching and learning during the winter semester. Should potential restrictions due to COVID-19 arise in the academic year 2020/21 semester or should current strict measures continue, students will be able to register and study online.
    
    Our remote teaching by the means of contemporary technologies has been developed and successfully tested during the last semester and it is constantly improving. We can assure you that, in case of necessity, your students will be able to continue high-quality on-line education as well as valuable virtual engagement and academic and social interactions with the rest of the MUG academic community.
    
    We remain grateful for your continuous support and cooperation. We are convinced that through our strong partnerships, long-years’ cooperation and mutual understanding, we will overcome all the challenges arising from current worldwide epidemiological situation. Should you have any questions, please do not hesitate to contact the MUG Office of Internationalization (https://intrel-en.gumed.edu.pl/113.html).